Do you use your phone to its full potential? Is your phone your best organizing tool? It is mine!
Do you have a favorite organizing app?
I do, I do, I do.
I love the process of organizing, just as much as I love being organized.
I am always on the lookout for new tools, organizing apps, and processes.
Mostly, though, what I already have is what I keep, but now and then I ‘discover’ a new tool that makes me reconsider and improve the way I organize.
Here are some of my favorite organizing apps that move with me from phone to phone.
Disclaimer, I am not affiliated with any of these apps, I am just a devoted user.
It took me so long to realize that the best tool for a simple entry point for all kinds of information is my faithful Notes App, which I, regretfully, overlooked for years, trialing every other note-taking app on my phone instead.
It is always there and it seamlessly syncs across my other apple devices.
I use it to capture any fleeting thoughts, ideas, information to remember or lookup, or a quick supermarket shopping list.
I do not store anything in there permanently, but it is the quickest app to just open and start writing. It is an integral part of my organizing and productivity system.
My reminders and events. And my To Do list for when I have a due date on tasks.
It syncs with every other app I use (like Evernote or Notion) and it is easy to add to on the go.
Not to mention being able to configure my events to repeat at any intervals. So useful for those ‘first Wednesday of the month’ type events.
3. Expenses OK
I am not sure how well-known this app is. I discovered it by searching “expense tracker” on the App store.
I have been using it for about three years now and I don’t know what I would do without it.
I’ve tried many expense trackers before, but none of them stuck.
They were too complicated to set up, they required you to create a budget first and add your income streams. They were set up to add and deduct (even if automatically) and they didn’t offer clear-cut and simple reports.
As a user, I just wanted a simple, easy tracker.
I’ve been tracking my daily expenses for several years now, every cent spent.
Using this app makes it easy to stick to the habit.
Here are a few super useful things the app offers:
- It lets you set up your own categories and select a neat little icon to go with every category.
- You log your expenses per category, date and amount. It is as simple as that. No budget setup, no income setup.
- The app is completely free, easy to backup, export and it has a pleasing design.
- You can also password protect it.
- You can look up reports of your expenses on a daily, monthly or yearly basis as well as per category.
Using this app has become a daily routine for me (and my husband who knows I am tracking so he keeps all the receipts).
As soon as I buy something or pay for something, even while I am still at the counter, I pull out my phone and quickly record my expenses. Same with online shopping or bill payment.
I am in total control of all of my (family) spending now and I can quickly deduce where we are about to overspend.
Easy, simple, pretty, what’s not to like.
4. Closet +
5 years ago I spent two busy weeks of my life organizing the Konmari way.
I followed the book to the letter in all but one thing. I added a step to her process of organizing clothes.
I not only touched every single item of clothing before I decided if it brings me enough joy to keep it, but if it sparked joy for me, I also took a picture of it and stored it in my Closet+ app on my phone.
5 years later and, as Maire Kondo promised, I am still organized. I still fold my clothes the KonMari way (who knew I have that much space in my wardrobe!) and I don’t buy anything unless I can answer positively to “does it spark joy’.
And I still update the Closet+ app.
As soon as I get rid of something, I delete the item from my Closet+ and as soon as I buy something I don’t put it away in my (physical) closet until I have taken a picture of it and added it to the proper category in the app.
This app also allows you to create your own categories and you can run multiple closets on it (if you have clothes in two locations, for example)
I even take pictures of my loungewear and accessories, just to make sure I don’t keep too many items.
I made a one-time purchase of the pro version (it isn’t one of those pay by the month for the privilege) and I back it up regularly, although it has never failed me.
But I stick with backup because I don’t want to have to go through the unwelcome process of having to take all the pictures again from scratch.
I recommend the process. It will make your life so much easier in the long run. If you don’t like this app, there are many other closet apps, but many of them are affiliated with shops and encourage shopping habits. This one doesn’t. It’s simple and clean.
Let me illustrate where I find the app most useful: let’s say you are shopping for something and you don’t know if you have anything to wear it with. Easy, just pull out your app and check. The app works offline, too.
It has saved me from ending up with too many similar or duplicate items. We are, after all, mostly consistent and tend to reach for the same items on the shopping racks (or online!)
Disclaimer: My tracking may be easier than some as I don’t have many clothes. My total is 402 items (yes, the app will count it for you), which includes my accessories like scarves, belts and even my bags! Although I was never a fashion queen, before organizing this way, I probably owned three times the amount.
You can also track your usage (how many times you wore a particular item) in the app if you find that feature helpful.
Asking “Does it spark joy?” and this app equals simple living at it’s best!
Seven years on and I am still tracking my period on this same app. I bought the pro version (a one time purchase). There are other apps that do the same thing but this one has been sturdy and reliable for me.
It also has other features such as:
- menstrual symptoms tracker,
- weight, mood and temperature tracker,
- a comprehensive pregnancy tracker,
- period and ovulation prediction,
- charts with period duration, etc. that can be exported for your doctor’s visits, etc.
- there is also an active forum within it discussing women’s issues.
Personally, I only use it to record the start and end date of my period and the app predicts it down to perfection. I PMS heavily, so it’s always good to know that any sudden, inexplicable and overwhelming feeling of sadness are…hormonal.
And finally, for everyone who doesn’t use their phone as a scanner or hasn’t yet gone paperless, you should.
A professional scan (even if you send it as JPG, which this app does) will beat a photo of a document at any time.
This is one of the best scanning apps I ever tried, once again, because of its simplicity. And it is free!
It will scan multiple pages, which you can reorder and crop before you compile them into a PDF document and send them to your email.
If you need it to, it will sync with your Evernote.
The app doesn’t require you to sign up. It is free for basic functions. (I still use the free version)
Download it and start using it today!
It may seem strange to some that the usual giants Evernote, Dropbox or Notion aren’t on this list. But I only listed the apps that I use on my phone. While I use the three apps extensively on my laptop I usually just view them on my phone and they each, I believe deserve their own post.
Tell me, what are some of your favorite phone productivity and organizing apps and why?